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British Columbia Lottery Corporation

Procurement Program Refresh (2020 – 2021)

BCLC identified a need to re-examine their sustainable procurement program, which had not been reaching its full potential.  To better align their procurement practices with their newly adopted Social Purpose and corporate sustainability goals, BCLC was looking for a roadmap to refresh their program and ensure its longevity.

Working with a core team of representatives from both the Supply Management and Social Purpose & Sustainability teams, Reeve set-out on a 2-phased approach.

 

The first phase focussed on looking at industry best practices and benchmarking BCLC’s current sustainable procurement program to identify strengths, gaps, and recent success stories. From here, Reeve engaged with internal stakeholders to formulate a Sustainable Procurement Implementation Strategy that would provide a roadmap for program development over the next three years.

 

In Phase 2, the team delved into the development of a few key program elements, as outlined in the Implementation Strategy. These included:

  1. A Sustainable Procurement Policy ready to enter the approvals process;
  2. A set of Tools to support procurement staff and Client Departments with incorporating sustainability throughout the procurement process;
  3. A High Impact Procurement Opportunities (HIPO) List of upcoming procurements and piloting of the new sustainable procurement Tools in a select number of procurements;
  4. A Communications & Training Plan to help guide the dissemination of information and identify key audiences to train; and
  5. Updated processes to collect and measure sustainable procurement KPI’s.

BCLC staff and senior leadership now have a much deeper understanding of what a high-performing sustainable procurement program entails, along with their own Strategy to guide the building out of such a program that will align with their Social Purpose and sustainability values.

After a year of working with Reeve, BCLC also got a kick-start on several key foundational elements of their program – giving them the tools and knowledge to become self-sufficient and evolve their practices over time.

Thompson Rivers University

High Impact Procurement Opportunities List and Sustainability Factsheets

 

Reeve brought stakeholders from multiple departments together to provide focused direction on where sustainable procurement should be applied in the upcoming contracting and low-value purchasing schedule. Informed by departmental interviews and a workshop in January 2020, Reeve crafted a High Impact Procurement Opportunities (HIPO) List that identified:

  • Categories with high spend and/or high potential for environmental and social impact
  • Categories in which contracts are up for tendering, renewal, or renegotiation in the near term
  • Categories where there is market readiness to provide more sustainable alternatives

 

In addition, Reeve developed 5 Sustainability Factsheets on specific product categories—from professional services to electric machines, catering and more. These Factsheets were distributed to the Environmental Sustainability Advisory Committee and staff across the university to support more sustainable decentralized purchasing.

 

“This project has generated more focus and momentum for the next level of sustainable procurement across all departments of TRU. This was a very significant opportunity to come together to learn what each other has done and what they aspire to implement next. We came out of the project with clear successes to share and tools to engage the campus to take action in key categories.” – Jim Gudjonson, Director of the Office of Environment and Sustainability

Government of New Brunswick

Green Procurement Policy & Implementation Plan

 

As part of its Climate Change Action Plan aiming for carbon-neutrality by 2030, New Brunswick needed a Green Procurement Policy and Phased Implementation Plan. However, they were unsure about how to get started.

Reeve helped build an understanding of what great green procurement really means and created the initial building blocks of their green procurement program, including:

  1. Current State and Benchmarking Assessment
  2. Best Practice Report on Green Procurement
  3. Green Procurement Policy
  4. Phased Implementation Plan
  5. Training and Communications Plan
  6. High Impact Procurement Opportunities (HIPO) List
  7. Measurement and Evaluation Framework

Throughout project engagements, closer relationships were formed between the procurement, environment, and client departments, which set the basis to action the plan collaboratively.

“Although only at the beginning of our green procurement journey, Reeve Consulting provided us with exceptional advice and well-thought-out deliverables that go above and beyond what was requested. These will form a solid foundation for achieving our green procurement goals moving forward. Reeve Consulting’s expertise and real-world experience gave us confidence and their practical approach helped during workshop facilitation to bring cohesion and clarity to a cross-departmental team.” – Susan Atkinson, Director, Climate Change Secretariat, Department of Environment and Local Government

 

 

Feed BC

Value Chain Advisory Group Project 

 

Feed BC is a program of the BC Ministry of Agriculture to connect BC grown and produced food to local public buyers, like healthcare facilities and post-secondary institutions. With a goal to meet and exceed institutional purchasing of 30% local food, the Ministry needed to engage key value chain stakeholders in the local food sector.

 

Photo by University of the Fraser Valley.

 

So Reeve Consulting, in partnership with Greenchain Consulting, was brought in based on our connections and expertise around procurement, the food sector, institutional buying, and facilitation. Since 2018, we have managed the Feed BC Value Chain Advisory Group, a highly collaborative meeting of representatives from producers, processors, distributors, and purchasers.

The Reeve team provides a full suite of service including member engagement, meeting logistics, facilitation, reporting, and support with best practice research. The Advisory Group provides strategic input to build the Ministry’s understanding of forefront challenges, how to respond to the barriers they are facing, and to create connections among stakeholders.

Through engagement with the Advisory Group, the Ministry has now been able to develop much stronger relationships with key stakeholders in the local food value chain, has an ongoing exchange of information, and can make more informed decisions to support local food.

BC Ferries

Sustainable Procurement Benchmarking & Action Planning

 

 

BC Ferries is pursuing their journey of sustainability leadership in the marine transportation industry, with commitments to support the Provincial Government’s GHG emissions reduction targets.

Through this effort, BC Ferries wanted to take their sustainable procurement practice to the next level of impact. To do this, they first needed to know where they were starting from, identify program gaps, and set out priority action areas informed from best practices.

BC Ferries turned to Reeve Consulting to help them understand their own current state, learn about sustainable procurement best practices, and benchmark themselves against peer organizations. An added benefit of carrying out this project, was closer engagement among the procurement, environment, and client departments, brought together by Reeve.

BC Ferries also sought to tell their story in a simple and compelling way; in response, Reeve delivered an infographic to showcase BC Ferries’ starting point on their sustainable procurement journey to internal stakeholders.

BC Ferries quickly gained an understanding of what a high-performing best practice sustainable procurement program could look like, engaged internal champions, and now, is ready to steer into the next phase of development on sustainable procurement with guidance from Reeve.

Thompson Rivers University

Sustainable Purchasing Guide & Toolkit

 

Reeve Consulting worked with TRU’s Sustainability and Procurement teams to develop a Sustainable Purchasing Guide. The Guide directly supports TRU’s Campus Strategic Sustainability Plan by providing staff across its three campuses with guidance on how to include sustainability within standard procurement processes and departmental operations.

The Guide is organized by procurement type—from direct procurements with purchasing cards to requests for proposals (RFPs)—a simple set of steps is offered for each procurement type. It also contains the following tools:

  • Risk and Opportunity Assessment Checklist
  • Supplier Leadership Questionnaire
  • Life Cycle Analysis Assessment Tool
  • Total Cost of Ownership Worksheet

The Guide was presented to TRU’s Environmental Sustainability Advisory Committee in February 2019, alongside a communications plan.

 

“We are confident that the Guide will help us drive more impact in sustainable procurement,” reports “The simple process guidelines for each type of procurement give our buyers clarity on what to do, and how to bring sustainability into their purchasing decisions.” – Eric Vandermeulen, Procurement Manager

Lululemon Athletica

Sustainable Purchasing Toolkit, Training & Process Optimization
2017

Reeve advised the Sustainability and Procurement teams at Lululemon to meaningfully integrate sustainability into their global operational procurement. We worked with both teams to develop sustainability-focused procedures that integrated into existing procurement processes. Reeve created and trained buyers on a set of customized tools to support them in considering sustainability through every stage of the purchasing process.

Simon Fraser University

Continuing Education Sustainable Supply Chain Workshop
2016

Reeve facilitated an interactive, full-day workshop to educate a group of interested professionals on campus on approaches to sustainable purchasing and practical applications. We also cultivated guest presenters from experienced local organizations to provide industry perspectives on sustainable purchasing work.

UNEP

United Nations

Sustainability Programming for National Governments and Capacity Building Training

2016-2018

Reeve advised on the development and implementation of Sustainable Public Procurement (SPP) programs for national governments across the Asia-Pacific, Latin America, and Eastern Europe. Reeve participated in the writing of several publications, including case studies and a comparative analysis of sustainability programs across four national governments from the Asia-Pacific region.

Reeve provided training workshops in Beijing in December 2016 at an international sustainable public procurement conference organized by the Government of China, the United Nations and the Green Public Procurement and Ecolabelling Network to share best practices and collaborate on strategic implementation of sustainable public procurement.

Colliers Project Leaders

Sustainability Reporting
2016

Reeve supported Colliers Project Leaders’ Director of Sustainability in writing and publishing the firm’s Sustainability Impact Report. In this document, the project management company reported on not only the sustainability of their internal operations, but also discussed the wider influence that Colliers Project Leaders can have on the sustainability impacts of the built environment. The process involved internal consultation with executive leadership, data analysis, and writing and editing of the report.