EcoRFx: Sustainable Procurement Software for RFPs | Reeve Consulting
Every supplier evaluation starts with the same challenge: determining which sustainability criteria actually matter for a specific procurement requirement.
Too often, procurement teams are forced to choose between generic templates that don’t reflect the realities of the category being purchased or relying on sustainability specialists to guide every decision. The result can be inconsistent evaluations, lengthy approval processes and unnecessary pressure on sustainability teams with limited capacity.
After years of helping organizations embed sustainability into procurement processes, Reeve Consulting noticed the same challenge appearing again and again. Procurement professionals needed a practical way to identify the right sustainability requirements quickly, confidently, and consistently.
That’s why we’re excited to introduce EcoRFx, a new platform that transforms Reeve’s sustainable procurement expertise into an easy-to-use tool for procurement teams.
Why Sustainability Requirements Are So Difficult to Define
Every procurement category comes with unique sustainability considerations.
The questions that matter when purchasing IT equipment are very different from those required for construction projects, professional services, fleet vehicles, or facilities management. At the same time, organizations must navigate Canada’s Fighting Against Forced Labour and Child Labour in Supply Chains Act (formerly Bill S-211), Indigenous procurement targets, organizational ESG commitments, supplier expectations, and reporting requirements.
Without a structured approach, procurement teams can face several common challenges:
- Spending hours researching sustainability requirements for every RFP.
- Using outdated or generic question libraries.
- Creating bottlenecks by requiring sustainability team involvement in every procurement decision.
Organizations need a way to move faster without sacrificing rigour.
Introducing EcoRFx
EcoRFx helps procurement teams identify and prioritize the sustainability questions that matter most for each procurement requirement.
Based on the category, procurement type, and geography of each requirement, EcoRFx builds a tailored set of sustainability priorities. Once adjusted to fit the project, those priorities turn into a full set of supplier evaluation questions, ready to export and use.
Rather than starting from a blank page or waiting on someone else’s input, teams begin with a structured, defensible framework — ready to customize for each procurement process.
Every question also includes a documented rationale explaining why the requirement is relevant, along with evaluation guidelines to help procurement teams assess supplier responses. This gives teams the context to use those questions confidently and justify their choices when needed.
From Blank Page to Issued RFP in Under 15 Minutes
EcoRFx is designed to reduce the time and effort required to build sustainability requirements into procurement processes, giving teams a structured starting point instead of asking them to research and build requirements from scratch.
What Your Team Walks Away With
Bid-ready questions
Sustainability questions curated for your procurement category and ready to export into your RFP or procurement documents.
Defensible documentation
Documented rationales provide a clear record that can be shared with sustainability teams, leadership and auditors when teams need to explain why requirements were included.
A reusable template library
Start saving and reusing procurement requirements and organizational knowledge so teams don’t have to reinvent the process for every RFP. This way valuable knowledge stays within the organization as teams change.
Procurement independence
Give procurement professionals the tools and guidance to move projects forward without escalating every procurement decision to a sustainability specialist.
More Than a Question Generator
EcoRFx brings your sustainable procurement workflow together in one platform, with tools designed to support teams throughout the procurement process, including:
Question Generator & Evaluation Criteria
Generate sustainability questions tailored to the procurement and access guidance for evaluating supplier responses.
Relevant Ecolabels & Specifications
Identify ecolabels, certifications and specifications relevant to the procurement category.
Procurement Manager
Manage sustainable procurement requirements and projects through a structured workflow.
Organization Library
Build a reusable source of organizational procurement knowledge, requirements and templates.
Export Engine
Turn completed requirements and evaluation criteria into documentation ready to use in the procurement process.
Chatbot Assistant
Get additional guidance and support while working through sustainable procurement requirements.
Together, these tools help organizations move away from fragmented spreadsheets, generic question libraries and one-off processes toward a more consistent approach to sustainable procurement.
Turning Consulting Expertise Into a Practical Tool
EcoRFx is built by Reeve Consulting, a Canadian sustainable procurement advisory with more than two decades of experience helping organizations integrate sustainability into purchasing decisions.
The platform brings together the frameworks, question libraries, evaluation methodologies, and procurement insights refined through years of client engagements and hundreds of supplier evaluations.
By transforming that experience into a digital platform, EcoRFx makes Reeve’s sustainable procurement expertise more accessible to procurement teams and easier to apply across an organization.
Built on Reeve’s Four Pillars of Sustainable Procurement
At the core of EcoRFx is Reeve Consulting’s Four Pillars framework, developed through years of supporting public and private sector organizations across Canada.
1. Ethical
Evaluate governance practices, labour standards, transparency, and responsible business conduct.
2. Indigenous
Advance Indigenous participation and help organizations align with Indigenous procurement commitments, and reconciliation objectives.
3. Social
Support community benefits, workforce wellbeing, diversity, equity, and broader social outcomes.
4. Environmental
Address carbon emissions, resource use, waste reduction, circular economy considerations, and environmental performance.
Together, the four pillars help teams consider sustainability from multiple perspectives while focusing on the issues most relevant to each procurement.
Sustainable Procurement Without Starting From Scratch
EcoRFx isn’t designed to replace sustainability expertise. It’s designed to make that expertise easier to apply. Procurement teams gain a structured way to:
- Determine what matters
- Understand why it matters
- Evaluate supplier responses, and
- Document their decisions.
Sustainability professionals, in turn, can focus their time on higher-risk or more complex decisions without adding unnecessary complexity to the process.
The result is a practical way to bring more sustainability into more procurement decisions – from blank page to issued RFP – in as little as 15 minutes!
Explore EcoRFx
If your organization is looking to standardize sustainability requirements and strengthen procurement outcomes, visit EcoRFx to explore the platform and learn more.